Job Description

Job Description

Job Description

Position Overview

The Administrative Support / Staff Accountant plays a key role in supporting the daily operations of our business. This dual-role position combines accounting functions with general administrative responsibilities, ensuring smooth office operations, accurate financial management, and compliance with company standards. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced construction and building materials supply environment.

Key Responsibilities

Accounting & Finance

• Manage day-to-day bookkeeping, including accounts payable (AP) and accounts receivable (AR).
• Process vendor invoices, purchase orders, bills, and expense reports.
• Reconcile bank accounts, credit card transactions, and general ledger entries.
• Prepare journal entries, assist with month-end and year-end closing.
• Track and maintain job costing, project billing, and inventory transactions relevant to construction supply operations.
• Assist in payroll processing, timecard entry, and labor/job allocation.
• Support preparation of financial statements, budgets, and variance reports.
• Maintain compliance with company policies, accounting standards, and industry regulations.
• Reconcile bank accounts, vendor and customer accounts.

Administrative Support

• Provide office support including filing, correspondence, scheduling and document management.
• Maintain vendor and customer account files, including contracts, insurance certificates, credit documentation, etc.
• Answer phones and emails, greet visitors, and route inquiries as appropriate.
• Support project managers with purchase orders, submittals, and scheduling paperwork.
• Maintain company records in line with retention policies.
• Coordinate with suppliers, contractors, and internal departments for smooth business operations.
• Obtain and maintain W-9 forms from vendors

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration strongly preferred.
• Experience:
  • 2–4 years of experience in accounting preferably in the construction industry, administrative support, or office management.
  • Prior experience in the construction, contracting, or building materials industry strongly preferred.
• Skills:
  • Knowledge of bookkeeping/accounting principles (GAAP).
  • Proficiency in QuickBooks, or similar accounting software.
  • Strong Excel and Microsoft Office skills.
  • Familiarity with construction-specific AIA invoicing is a plus.
  • Excellent organizational and communication skills.
  • Strong attention to detail and ability to meet deadlines.

Core Competencies

• Accuracy & Detail Orientation – Maintains error-free records.
• Communication – Professional interaction with vendors, customers, and staff.
• Problem-Solving – Anticipates issues and recommends solutions.
• Teamwork – Works well with sales, operations, and project managers.
• Confidentiality – Handles sensitive company and financial data responsibly.

Other

· Licenses – Valid PA driver’s license

· Other – Willingness to obtain a notary license.

Compensation & Benefits

• Competitive salary based on experience.
• Health and dental insurance.
• 401(k).
• Paid time off (PTO) and holidays.
• Career growth and professional development opportunities.

Reed Building Supply, LLC is a leading building supply company that has been serving the construction industry for over 15 years. We take pride in providing high-quality building materials and exceptional customer service to our clients. As we continue to expand our operations and product offerings, we are seeking a dedicated Administrative Support / Staff Accountant to strengthen our back-office operations and financial accuracy.

Company Description

Reed Building Supply, LLC is a leading building supply company that has been serving the construction industry for over 15 years. We take pride in providing high-quality building materials and exceptional customer service to our clients. As we continue to expand our operations and product offerings, we are seeking a dedicated Administrative Support / Staff Accountant to strengthen our back-office operations and financial accuracy.

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