Job Description

Accounts Payable Specialist – Temp to Hire

Location: Vineland, NJ (100% Onsite)

Compensation & Details

• Temp-to-Hire with strong intention to convert permanent within a few months
• Perm Salary Range: $55,000–$65,000 (flexible if needed)
• Pay Rate: $26–$31/hr
• Vaccination Requirement: None
• Hours: 8:00 AM–4:30 PM, 30-minute lunch
• Start Date: ASAP

Team Structure

Finance Department of 7:

CFO, VP Finance, Controller, Assistant Controller, 2 Staff Accountants, 1 AR Specialist

Role reports to the Controller and Assistant Controller.

Reason for Opening

Backfill due to growth.

Ideal Candidate Experience

• Associate’s or Bachelor’s degree preferred (open to training the right person)
• 1+ year of dedicated AP experience
• Experience with Dynamics NAV / Business Central is a strong plus
• Hands-on experience with:
• Invoice processing
• Check runs
• ACH and wire payments
• Vendor management and documentation
• Reconciliations
• 1099 preparation
• Someone curious, self-sufficient, and eager to learn
• Comfortable offering ideas to streamline AP processes

Interview Process

1. Virtual interview
2. Onsite interview with Controller and Assistant Controller

Interview Prep Tip:

They want someone proactive, independent, and comfortable working without micromanagement.

Job Description – Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for accurate invoice processing, documentation management, and supporting month-end close. This role requires foundational accounting knowledge and strong attention to detail to maintain accurate financial records and support a smooth payables workflow.

Key Responsibilities

• Enter and process vendor invoices in Microsoft Dynamics NAV / Business Central
• Review invoices for accuracy, match to purchase orders/receipts, resolve discrepancies
• Apply correct GL account classifications using the company chart of accounts
• Prepare weekly payments (checks, ACH, wires) following internal controls
• Maintain organized vendor files (digital and physical) for audit readiness
• Reconcile vendor statements and resolve missing invoices or overpayments
• Support month-end close by preparing reports and ensuring timely AP entries
• Identify unbilled liabilities and assist with accruals
• Maintain prepaid schedules, recurring payments, and fixed payment tracking
• Maintain Fixed Asset register, record depreciation, and prepare rollforward schedules
• Ensure all vendor W-9s are collected and maintained
• Prepare and submit annual 1099 filings
• Assist with internal/external audits and provide historical AP documentation
• Occasional office errands (post office, bank, etc.) as needed

Qualifications

• Bachelor’s degree in Accounting/Finance preferred (Associate’s accepted with experience)
• 3–4 years accounting experience, AP-focused
• Strong understanding of GAAP and general ledger principles
• Experience with Dynamics NAV / Business Central or similar ERP system preferred
• Strong Microsoft Excel skills (VLOOKUP, PivotTables, formulas)
• Ability to work independently, prioritize tasks, and meet deadlines

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